Extension of Period of Stay

• Mid to long term residents in Japan who are not able to accomplish all their intended purposes before their period of stay expires may apply for an extension.
• The Immigration Services Agency of Japan accepts the Application for Extension of Period of Stay as early as 3 months prior to the period of stay expires.

Procedures - Residence Status: Student

1. Juntendo University International Center will send students an email from the online system SpeedVisa.
2. Confirm the email and agree to use SpeedVisa.  Create a password and enter personal information. 
3. Enter the following information into SpeedVisa. 
   • Personal Information
   • Academic and employment history
   • Application for Extension of Period of Stay necessary information
   • Reason for studying in Japan
   • Explanation for how the student expects to pay for the tuition
4. Upload the following documents to SpeedVisa:
   • Passport (page that contains personal information)
   • Residence card (both sides)
   • Personal photo
   • Transcript (First year students - transcript from the school most recently attended)
   • Enrollment certificate (First year students - admission certificate is acceptable)
   • Document explaining how the student expects to defray their expenses, such as a bank account statement or scholarship certificate.  A copy of a bank book must include all transactions from the last year.  The document must be in either English or Japanese.
5. Juntendo University International Center (JUIC) will review and confirm the information inputted and uploaded to SpeedVisa.  Once confirmed JUIC will inform students of the time to come to JUIC to receive the Application for Extension of Period of Stay
6. Bring the following items to JUIC. 
   • All items uploaded to SpeedVisa
   • Passport
   • Residence card
   • Personal Photo
7. Submit the required items to the Immigration Services Agency of Japan.
   • Each application requires a ￥4,000  revenue stamp.  Certificate for Payment of Fee form
   • If necessary submit the Notification of Accepting Organization too.
   • Immigration Services Agency of Japan may take 2 weeks to 1 month to review the application.
   • The Immigration Services Agency of Japan may request additional items not listed on the required items list.
8. When the Immigration Services Agency of Japan completes the review they will send you a postcard telling you to pick up your new residence card.
9. Log into your SpeedVisa account, upload a copy of the front and back of your residence card, and register the following information found on your residence card: residence card number, period of stay, date of expiration, and residence status.

Procedures - Residence Status: Cultural Activities 

1. Complete the Application for Extension of Period of Stay For applicant parts
   • Complete list (Japanese)
   • “Cultural Activities”   
   • Using Excel to fill in the application
2. Gather the "Cultural Activities" Required Items, below
3. Submit the Application for Extension of Period of Stay For applicant parts to Juntendo University International Center (JUIC). 
4. Submit the required items to the Immigration Services Agency of Japan. 
   • Each application requires a ￥4,000  revenue stamp Certificate for Payment of Fee form
5. Immigration Services Agency of Japan may take 2 weeks to 1 month to review the application.
   • The Immigration Services Agency of Japan may request additional items not listed on the required items list.
6. When the Immigration Services Agency of Japan completes the review they will send you a postcard telling you to pick up your new residence card may take 2 weeks to 1 month to review the application.
7. Submit a copy of the front and back of your residence card to JUIC.

Required Items

Example

Procedures - Residence Status: Professor

1. Complete the Application for Extension of Period of Stay For applicant parts.
   • Complete list (Japanese) 
   • "Professor"  
   • Using Excel to fill in the application 
2. Gather the "Professor" Required Items, below
3. Submit the Application for Extension of Period of Stay For applicant parts to Juntendo University Personnel Affairs Department. 
4. Submit the required items to the Immigration Services Agency of Japan. 
   • Each application requires a ￥4,000  revenue stamp.  Certificate for Payment of Fee form
5. Immigration Services Agency of Japan may take 2 weeks to 1 month to review the application. 
   • The Immigration Services Agency of Japan may request additional items not listed on the required items list. 
6. When the Immigration Services Agency of Japan completes the review they will send you a postcard telling you to pick up your new residence card may take 2 weeks to 1 month to review the application. 
7. Submit a copy of the front and back of your residence card to Juntendo University Personnel Affairs Department.

Required Items

Example

Using Excel to Fill in the Application

Example

• International students and researchers who ask the International Center to help them complete the certificate of eligibility, extension of period of stay, or change of residence status procedures should submit the application forms to the International Center as excel files.
• The application files have a number of questions that require yes or no answers.
• Please complete the following procedures to indicate your response to a yes or no question on the application documents.

Procedures

• Select the “Insert” tab in excel.
• Select the “Shape” icon.
• Select the circle icon.

• Make a circle.
• Select “Shape Fill” - "No Fill" and “Shape Outline” - "Black".
• Adjust the size of the circle to indicate your response.

Sample